To ensure a smooth running of the conference, we need to establish a few rules of your participation.
1. Photo and Film material
There will be a conference photographer. If you participate in the conference, you might be photographed and you grant us the right to use these pictures for promotion and sponsor acquisition purposes. You grant us the same rights if we may film you during the conference. You also grant the authors of the material to use it for artistic purposes.
a) The conference’s organisers are all volunteering in their free time to organise BerlInMUN. Therefore, in the unfortunate case your legal interests are infringed upon, BerlInMUN e.V. [BerlInMUN Association] and each team member shall only be responsible for intent or gross negligence.
b) If 3rd parties, employed by the BerlInMUN Association or by the conference’s organisers, infringe upon your legal interests, you shall seek regress with the 3rd parties first before holding the BerlinMUN Association accountable.
c) You shall hold individuals organising BerlInMUN only accountable if other regress is unavailable.
3. Personal Data
To apply, you will send personal data to us. Here is how we will use it:
a) We will save and use the data for the purpose of your participation at the conference.
b) If not otherwise stated by you, we will retain your data to inform you about further developments of BerlinMUN. You have the right to ask for deletion of your data at any time after the conference.
c) We might transfer your data in anonymised form (without your name and contact information) to sponsors for accounting purposes.
d) Without your explicit consent, we will never transfer any identifiable data including contact information to any other entity except to possible successors and/or sub-organisations of the BerlinMUN Association.
4. Cancellation Policy
A delegate may cancel the application at any time. The BerlInMUN Association will, in its sole and absolute discretion, allow the reimbursement of the participation fee and cost of accommodation and transportation. If the application should be cancelled after July 15th, the participation fee and accommodation cost is considered not to be refundable. If you wish to cancel your application after June 30th, an administration fee can apply (which in some cases can be 50% of the participation fee and accommodation cost).
5. Visa Requirements
Participants from non-EU countries who require a visa are obliged to comply with their visa requirements. Therefore, it is those participants’ duty to attend the conference. In particular cases and with prior notice to the Berlin MUN Executive Committee participants can be discharged of this duty.